What Is a Written Consent Agenda?

Written consent agendas can be a useful governance tool that allows nonprofit boards to simplify meeting procedures. They blend routine and non-controversial topics into groups, which can then be put to a vote and included in the minutes of the board. This method reduces meeting length and frees up time for discussion of more important issues.

Typically, these routine matters include financial reports (with accompanying budgets), committee updates, approval of the most recent draft of the meeting minutes and other non-controversial issues. These items are included on the agenda prior to the meeting. They are then reviewed by the board and voted upon as a group at the beginning of the meeting.

Before voting before the vote, the chairperson of board can ask if a board member wishes to move a particular item from the consent agenda to the regular discussion section of the meeting. This allows each board member to address any questions or concerns prior to the groupings are voted on. It also ensures that no problems that were not intended to be missed during the process of gathering information that needs to be approved by the board.

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An agenda that is well-crafted and executed can be a useful tool for boards of non-profit organizations in increasing the efficiency of meetings, enhancing board director engagement and improving productivity. It is crucial to remember, however, that the consent agenda shouldn’t be used for items that require extensive discussion and careful review, or when a discussion could alter the outcome or impact of the issue. It should only be used when a decision can be made without debate. The outcomes of all votes should be recorded in the minutes of the board’s meeting.

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