Best Practices for Successful Board Meetings

Meetings at the Board are essential to reaching company goals, avoiding conflicts and to ensure compliance. But they will only be productive if everyone is actively engaged and committed to fostering a constructive dialogue. Implementing these best practices can transform your Board meetings into dynamic engines that propel your organisation towards its long-term goals and vision.

Setting clear expectations and meeting protocols is the first step in running a smooth board meeting. It includes clearly identifying who is responsible for each item on the agenda and making sure that all attendees have complete understanding of what is expected from your meeting.

Setting and adhering to the timeframes for each agenda item helps keep the focus of the meeting. This lets attendees know that they are appreciated. You might want to limit the number of items on your agenda to ensure that your board members have the time to talk about each effectively. The items that aren’t controversial can be voted on via an agenda of consent to free more time for discussions on strategic issues (BoardEffect). Use visual tools like countdown timers and stick to your scheduled time frames particularly when addressing sensitive topics.

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Distractions in discussions can result in lengthy meetings that can detract from the goal of meeting. Include an “parking area” on the agenda to include topics which require further investigation or consideration but aren’t the top of your list. Make sure you regularly check the parking lot to evaluate what needs to be investigated further or added to the agenda, or delegated as the task.

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